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Navigating the Sales Tax Audit NYC: What You Need to Know

Sales Tax Audit

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Has your agency or enterprise fulfilled the tax season with the correct figure of sales tax? But after doing everything correctly you are called for a sales tax audit? No worries, you are not alone in this. Commonly, businesses go through the process of sales tax audit at some point in their regime. Surely, this seems daunting and a lengthy process but it does exhaust the resource person.

Our sales tax audit services help the tax department of companies like yours to point out the usual things which trigger the sales tax audit, minimize the risk of audits in future and navigate the sales tax audit in NYC. Without further ado, let’s get to know what a sales tax audit is. And what you need to know about it.

What is a Sales Tax Audit?

A sales tax audit is being used to analyze whether the businesses collected and paid the accurate amount as a tax to the state or not. Sales tax auditors compare and analyze the sales revenue and total sales with the financial documents. Analysis of sales tax payable with the sales tax that the business has already paid is also done during the audit.

A sales tax audit usually occurs when the sales tax return-filled tax documents don’t match the documents submitted to the IRS. State tax agencies initiate this process. The sales tax departments of the companies are always trying to stay aligned with the changes in tax rules and regulations and mitigate the risk of audits. Sales tax audits are exhausting both financially in case of fines or penalties and also mentally it is so draining.

In this complex situation, hiring a sales tax auditor is the best thing businesses can do their business.

Sales tax auditors ensure that all the financial data which is being reported to the state tax agency and the IRS is accurate.

How Do You Prepare for a Sales Tax Audit?

Sales tax auditors analyze the returns of federal sales tax to compare the overall sales between the sales tax return, federal return and the sales data in the accounting department.  Sales tax auditors are also responsible for calculating any depreciation value of the sales or assets.

If your company is being audited, you immediately need to hire a sales tax auditor such as a certified CPA, as a first step of the process who is capable of helping you with IRS audits and will also negotiate with the authorities on your behalf.

The second step is to gather and organize all the documents you need to give to the auditor. For an easy process organize and keep all the tax returns, invoices summary reports, resale and exemption certificates etc. all in one place. The document doesn’t end here, you also need to add sales journals and general ledgers as well.

Following are some of the strategies you can include in your audits:

  • Tell the known errors beforehand to the auditor
  • No need to get angry at the auditor. Keep yourself calm if you don’t want more trouble.
  • Keep a good relationship with the auditor.
  • Ask for updates from the auditor
  • Negotiate before the final assessment

How far Back Can a Sales Tax Audit go?

Each state has their own set of limitations that how far back an auditor can go, this is called the statute of limitations for a sales tax audit. Usually, it is three years from the return filing date or the return due date whichever comes later. There is a higher chance of negotiation if the data is misinterpreted by 25%.

How Does a Sales Tax Audit Work?

The auditor reviews your information over days, weeks, or months to discover any negligence or fraud and ensure compliance with tax legal guidelines. The auditor’s goal is to grow revenue for the states and follow penalties when an enterprise owes taxes.

The activity of a sales tax auditor is to:

  • Examine the gaps between sales tax returns and primary-supply records
  • Search for errors, mistakes, and omissions in records
  • Make certain you charged and paid the ideal values of tax on purchases
  • Ensure you rate suitable taxes on transport
  • Go through your sales tax exemption certificates with resales

How Long Does a Sales Tax Audit Take?

The period of a sales tax audit depends on several elements, together with business size, pastime within the local jurisdiction, audit schedules, the transparency of the facts and the complexity of the data. Large, complex businesses can also have very brief audit cycles due to the fact tax departments are equipped to offer the exact files and records that auditors need. The excellent-case situation is that a sales tax audit will take one to 6 months to finish — or, worst case, up to years.

What are the Top Sales Tax Triggers?

States have their strategic way of analyzing and determining the potential businesses that are misreporting and not paying taxes correctly. But the following are a few of the triggers which make your business get noticed by the IRS.

  • You belong to an industry that is more prone to misreporting taxes.
  • Your business belongs to a high-volume or high-revenue industry such as gas and oil.
  • If your supplier was audited, then there is a high possibility that you get audited too.
  • Your business is reporting the sales taxes late consistently.
  • Someone reported your business.
  • You generated an enormous amount of revenue than your competitors.

How Can You Mitigate the Risk of a Sales Tax Audit?

By following the provided tips, you can mitigate your chances of a sales tax audit.

  • Pay attention to tax relevancy.
  • Manage resale certificates and exemptions.
  • Accurately report your sales data.
  • Make sure that your sales tax rates and calculations are correct.
  • Review your records and reports before final submission.


In the end, navigating through a sales tax audit can be a daunting manner for any enterprise. However, with the proper strategies and exercise it is extra possible to reduce the risk of audits and ensure compliance with tax recommendations. By information on what triggers a sales tax audit, making crucial documents, and preserving a good relationship with auditors, organizations can correctly manage the audit system. Additionally, staying up to date on tax rules and policies, successfully reporting sales records, and reviewing facts earlier than submission are crucial steps in mitigating the chance of audits.

Frequently Asked Questions(FAQs)

1- What is a Sales Tax Audit in NYC?

  • A sales tax audit in NYC is an exam done via the New York State Department of Taxation and Finance to verify that agencies have successfully counselled and remitted earnings tax amassed from clients.

2- Why do Businesses Undergo Sales Tax Audits in NYC?

  • Businesses go through sales tax audits in NYC to ensure compliance with tax legal guidelines, stumble on any underreporting or nonpayment of sales tax, and preserve equity within the tax system.

3- What Triggers a Sales Tax Audit in NYC?

  • Sales tax audits in NYC can be induced through different factors, which include irregularities in sales tax filings, discrepancies in mentioned sales, industry-precise audit initiatives, nameless suggestions, or random choice through the tax government.

4- What Should Companies Do to Put Together for a Sales Tax Audit in NYC?

  • To prepare for a sales tax audit in NYC, corporations need to review their sales tax information, reconcile sales reviews with financial statements, arrange helping documentation, and address any identified discrepancies or problems proactively.

5- What Takes Place During a Sales Tax Audit in NYC?

  • During a sales tax audit in NYC, auditors will have a look at business sales information, invoices, receipts, and extraordinarily relevant files to confirm the accuracy of recommended sales tax portions. They may additionally interview personnel and behavior on-website online inspections.

6- What are the Potential Effects of a Sales Tax Audit in NYC?

  • The capability effects of a sales tax audit in NYC consist of no modifications if the business’s data are accurate and compliant, adjustments to suggested sales tax amounts if discrepancies are discovered, or penalties and interest for widespread noncompliance.

7- What Rights do Companies Have Throughout a Sales Tax Audit in NYC?

  • Businesses present process a sales tax audit in NYC have rights, consisting of the right to representation with the aid of a tax professional, the right to attract audit findings, and the proper confidentiality of sensitive enterprise facts.

8- How Can Agencies Minimise the Danger of Sales Tax Audit Problems in NYC?

  • Businesses can limit the chance of sales tax audit issues in NYC using maintaining correct sales information, staying informed about sales tax legal guidelines and policies, enforcing internal controls, and searching for expert advice while essential.

9- How Can Businesses Prevent Future Sales Tax Audit Troubles in NYC?

  • To save you future sales tax audit troubles in NYC, agencies have to establish sturdy sales tax compliance strategies, conduct regular inner reviews, spend money on sales tax service providers, and stay up to date on changes in sales tax legal guidelines and policies.

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